4
Surgery
Complete
DocSpera is revealing our new ASC Solutions Package for providers to optimize their workflows CLICK HERE
Improve Care Preparedness and Supply Chain Efficiencies
Automated Vendor
Synchronization
Manage vendors to digitize case planning,
order implants, improve case preparedness,
and reduce admin costs and waste at no
cost to providers
SmartSync: improves case support
preparedness and reliability at no
cost to providers
Always be prepared: open lines of communication to empower sales
associates to anticipate and plan for all provider needs or requests
Digitize all case planning: electronically schedule surgeries with instant
communication to sales associates and surgical sites
Automatically coordinate forward stocking: seamlessly share image
archives and generate templates to order and prepare exact implants and
instruments needed
Help the flow and efficiency of surgery: reduce number of trays opened and
consigned inventory requirements while improving quality of life for the
surgical care team
63%
Reduction in
Instrument and
Tray Sterilization
40%
Reduction in
Consigned Implant
inventory
15%
Reduction in OR
Setup Time
10%
Reduction in
Logistics Time
SmartSync
Real Time Automated Vendor Synchronization
Inventory
Right Size
Shipping
Right Location
Practice / Clinic
1
Patient indicated for surgery
- Automate case coordination
- Reduce communication errors
- Avoid cancellations
Case Info
Implant Info
Pre-Op List Completed
ASC / Hospital
2
Patient booked for surgery
- Increase transparency and reduce errors
- Reduce inventory space & sterilization
- Quicker OR turnover
Forward Stocking Location
3
Tray prepared and sent
- Advanced notification and real-time info
- Reduction of inventory in the field
- Tight tracking
Medical Center of Arlington used SmartSync to reduce
sterilization costs and cycle times per case
Dr. Shane Seroyer, Medical Director of a team of 10 surgeons at Medical Center of Arlington, was searching
for an effective solution
Transformation Journey
Medical Center of Arlington enables SmartSync to reduce sterilization cost, coordination error & loaner tray inventory space
Signed Business Associate Agreement (BAA) and built secure, compliant HIPAA connection to EMR and PACS in just a few weeks
Enabled SmartSync with digital surgeon preference to automate vendor case coordination and delivery of the exact size implants and trays
Seamless communication and flexibility offered by SmartSync quickly ensured no missed preoperative planning or scheduling details
AREAS TO IMPROVE
Reduce sterilization cost
Minimize cycle times per case
Increase OR efficiency
71%
Reduction in Pre and Post
Cycle Time
50%
Reduction in OR Tabletop
Managing Case Schedules
66%
Reduction in Weekly Time Spent
Automatically
Key Unlocks with Dr. Shane Seroyer using SmartSync includedeliminating time-
consuming case coordination, reducing OR cycle times, and simplified tray stocking
Frequently Asked Questions
How does the platform assist with sudden rescheduling?
Through real-time alerts from the practice’s EMR integration, vendors receive instant notifications about case rescheduling or cancellations, ensuring they’re always prepared and are able to bring only the needed devices at the right time to the right location.
What methods are available for accessing DocSpera?
DocSpera offers a mobile app designed for device vendors who are frequently on the move. This app features the same HIPAA-compliant data and communication methods found on the web platform.
What variety of case information can device partners access?
Vendor representatives not only have access to real-time non-PHI surgical case data, but they can also review and modify applicable images, AI-generated templates, and AI-generated orders to ensure accurate implant preparation.
